HR Assistant - (WFP Volunteer)
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP operates in diverse, multicultural environments, emphasizing inclusivity and investing in employee development. It is committed to its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion.
Job Purpose
The HR Assistant will perform a range of human resources tasks to ensure the accurate implementation of WFP policies and procedures. This role is crucial for facilitating the effective functioning of client-focused and strategy-oriented HR services. Key responsibilities include providing assistance with general HR queries, offering guidance and training to colleagues, liaising with other units for timely HR services, and extracting HR data for analysis and reporting. The assistant will also support onboarding, maintain confidential records, draft HR documentation, utilize HR management systems for data entry and monitoring, and assist with staff deployment and reporting to enable efficient HR support during crises.
Responsibilities
The primary responsibilities involve providing comprehensive HR support to ensure the consistent delivery of high-quality HR services. This includes addressing general HR queries, offering guidance and on-the-job training to colleagues to enhance their understanding of HR systems and procedures, and liaising with other internal units like payroll and contracts to facilitate timely service provision. A key function is the extraction and compilation of HR data related to recruitment, contractual conditions, entitlements, performance, and training needs, which supports crucial analysis and reporting. The role also entails providing administrative support for various HR activities, such as onboarding new staff, and maintaining confidential personnel records and HR databases with accuracy and adherence to established standards. Furthermore, it involves drafting essential HR documentation, including employment contracts and transfer letters, within set deadlines. Utilizing HR management systems for data entry, updates, and monitoring deadlines like contract expirations is also critical. Finally, the position supports staff deployment and related administrative actions, including preparing basic reports, to ensure efficient HR services that enable rapid organizational response to crises.
Work Experience
Experience required includes managing and implementing HR policies and procedures, administering HR services like payroll and recruitment, providing guidance to junior staff, onboarding new recruits, and working in diverse WFP contexts with varied strategic priorities.
Skills
HR policy and procedure implementation, Payroll administration, Recruitment and interview administration, Staff guidance and training, HR data compilation and analysis, Onboarding new staff, Personnel record maintenance, HR documentation drafting, HR management system utilization, Staff deployment support