Assistant.e aux Ressources Humaines SC5, Operations
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity through food assistance. WFP operates in diverse and challenging environments, committed to an inclusive and high-performing workforce that upholds its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion.
Job Purpose
The Assistant.e aux Ressources Humaines will support the National Human Resources Officer in the effective implementation of a comprehensive range of HR activities within the WFP Chad country office in N'Djamena. This role is crucial for ensuring the rigorous application of WFP policies and procedures, contributing to efficient HR services tailored to operational needs and strategic objectives. Key responsibilities include managing local staff contracts (FT, SC, SSA), maintaining up-to-date personnel files, assisting with onboarding and orientation for national staff, and supporting the performance management process. The position also involves providing transversal support to staff and units, ensuring compliance with procedures, and maintaining HR systems, thereby contributing to the continuity and effectiveness of WFP's operations in Chad.
Responsibilities
The role involves comprehensive support to the Human Resources Officer and the Head of the HR Unit, focusing on the administration of national staff contracts (FT, SC, SSA). Key responsibilities include preparing, extending, and renewing these contracts, ensuring timely processing and maintaining an up-to-date tracking system. The position requires meticulous management of national staff personnel files, ensuring completeness, confidentiality, and proper filing of all documents. Additionally, the role provides crucial support to all office staff in time management, including monitoring attendance, absences, and leave processes within HR systems. A proactive approach is needed for performance management, ensuring timely completion of evaluations. The role also contributes to operational efficiency by supporting staff and units in applying procedures, using HR systems like Workday and Wings, and adhering to deadlines. Health monitoring and updating sick leave records are also part of the duties. Furthermore, the position is responsible for organizing the onboarding and orientation of national staff, preparing necessary documentation such as attestations and work certificates, and managing HR-related queries. Initiating actions in SAP (WINGS) and participating in the implementation of new HR procedures are also expected. Deliverables include timely contract renewals, well-maintained personnel files, accurate system data, carefully prepared documents for signature, and timely submission of reports and responses to queries.
Work Experience
Requires at least 5 years of experience in human resources management. Experience working in diverse intervention contexts with varying strategic priorities is necessary. Experience with onboarding new hires is also required. Proficiency in computer tools, including word processing, spreadsheets, and other standard WFP software, is essential. Knowledge of WFP HR procedures is a plus.
Skills
Human Resources Management, Contract Administration, Onboarding, Data Management, Performance Management, Time Management, SAP (WINGS), Workday, French Language Proficiency, English Language Proficiency