Human Resources Assistant
Organizational Context
The United Nations Industrial Development Organization (UNIDO) promotes industrial development for poverty reduction, inclusive globalization, and environmental sustainability. UNIDO's mission, guided by declarations and the 2030 Agenda, focuses on promoting and accelerating inclusive and sustainable industrial development (ISID) in Member States, aligning with SDG-9 and other SDGs. The Directorate of Corporate Services and Operations (COR) manages UNIDO's resources, overseeing functions like Human Resources Management (COR/HRM). COR/HRM develops and implements HR strategies to support the organization's workforce and mandate.
Job Purpose
To provide administrative and operational support for the human resources management of personnel appointed under the Africa Trade Competitiveness and Market Access Programme (ATCMA), ensuring efficient contract administration, onboarding, and compliance with UNIDO regulations.
Responsibilities
Support the administration of appointments and contracts for ATCMA personnel. Prepare cost estimates, offers, and letters of appointment. Assist with onboarding and offboarding processes. Facilitate official travel arrangements. Process Personnel Action Forms. Certify requests for official documents (UNLPs, legitimation cards, etc.). Manage contractual benefits and entitlements. Monitor contractual status and initiate necessary actions. Brief new personnel on contractual conditions. Track leave entitlements. Monitor performance management documentation. Maintain electronic personnel files.
Work Experience
A minimum of five years of relevant experience in human resources, business administration, or public administration is required. If holding a first-level university degree, three years of relevant experience is required. Experience in benefits, entitlements, and contract administration within an international organization or the UN system is essential. Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) and internet-based tools is required. Experience with SAP or a similar ERP system is desirable.
Skills
Contract administration, personnel onboarding/offboarding, benefits and entitlements management, HR documentation, Microsoft 365 proficiency, ERP systems knowledge (desirable), communication, organizational skills.