Human Resources Assistant - Open to Internal and External Candidates
Organizational Context
The Human Resources Assistant role is within the UNDP Egypt office's Human Resources unit. This unit implements HR strategies aligned with UN/UNDP policies to deliver effective HR services across UNDP-administered agencies. The position supports recruitment, onboarding, knowledge sharing, and HR record maintenance, contributing to operational efficiency and service delivery.
Job Purpose
The HR Assistant supports the UNDP Egypt office's Human Resources unit in implementing HR strategies and delivering effective HR services. This role is crucial for ensuring compliance with UN/UNDP policies and procedures. The incumbent will play a vital role in managing recruitment processes, facilitating onboarding and offboarding, maintaining accurate HR records, and supporting knowledge-building initiatives. By performing these duties, the HR Assistant directly contributes to the operational efficiency and smooth functioning of the HR unit and the wider organization, ensuring timely and accurate HR support for all personnel.
Responsibilities
Ensures full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies. Supports business process mapping and SOP development in HR management. Acts as a focal point for local recruitments and internship selections, processing applications, preparing candidate files, and arranging interviews. Assists in screening applications, conducting reference checks, and preparing documentation for recruitment meetings. Manages vacancy announcement files and tracks their status. Supports post classification and recruitment requests via UNall, coordinating with GSSC. Creates and updates positions in HR software and manages chart of accounts information. Assists with contract extensions and relevant transactional work. Maintains HR records and filing systems, and monitors office attendance. Provides information for cost-recovery of HR services. Monitors completion of mandatory courses and assists with onboarding/offboarding activities. Supports staff wellbeing initiatives. Drafts HR-related correspondence, provides backup support to the HR team, prepares payment documentation, conducts research on HR issues, and performs general administrative duties. Facilitates knowledge building by participating in training and synthesizing lessons learned.
Work Experience
A minimum of 5 years of relevant HR experience is required with secondary education, or 2 years of relevant HR experience with a Bachelor's degree. Prior experience with the UN/UNDP, international organizations, or NGOs is desirable. Experience with web-based management systems/ERP and handling administrative HR tasks is beneficial.
Skills
Proficiency in MS Office Suite (Word, Excel). Advanced knowledge of web-based management systems/ERP. Strong communication skills (written and verbal). Ability to plan, organize, and manage work effectively. Problem-solving skills. Adaptability and flexibility. Attention to detail. Customer service orientation. Knowledge of recruitment processes and assessment methodologies.