Human Resources Assistant
Organizational Context
This Human Resources Assistant position is based in the Regional Office for Eastern Africa (ROEA) of the United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. The role operates within the Division for Operations (DO) and reports to the Administrative Officer (Operations Manager), under the overall guidance of the UNODC Regional Representative for Eastern Africa.
Job Purpose
The Human Resources Assistant will support the ROEA Operations Unit by executing a range of human resources functions. This includes managing recruitment processes from application screening to onboarding coordination, assisting with the administration of staff entitlements, and providing logistical and administrative support for training initiatives. The role also involves advising staff on visa matters, responding to queries on classification procedures, and performing general administrative duties. Additionally, the incumbent will maintain HR records, prepare reports, and assist with data analysis and presentation to support decision-making and knowledge management within the office.
Responsibilities
Key responsibilities include managing the recruitment and placement process, which involves processing applications, maintaining candidate files, screening applications for secretarial and clerical roles, tracking vacancy announcements, preparing for recruitment meetings, and coordinating onboarding for selected candidates. The role also entails assisting with the administration of entitlements, processing HR actions, and supporting staff development through the organization of training courses and workshops. Furthermore, the Human Resources Assistant will provide advice on classification procedures, handle general office support, maintain HR records and databases, prepare reports, and perform various administrative tasks such as leave recording and supply requests. Data collection, analysis, and presentation for reporting and decision-making are also integral parts of the role.
Work Experience
A minimum of five years of progressive experience in human resources management or administrative services is required. This is reduced to three years with a first-level university degree. At least one year of experience using an Enterprise Resource Planning (ERP) system is mandatory. Experience with SAP (e.g., Umoja), UN Regulations and Rules, and data analytics is desirable.
Skills
Professionalism, Planning & Organizing, Client Orientation, knowledge of HR policies and procedures, data analysis and interpretation, initiative, efficiency, and effective communication.