Senior Human Resources Assistant
Organizational Context
The Office of Investment Management (OIM) manages over $100 billion in assets for the United Nations Joint Staff Pension Fund (UNJSPF). OIM operates globally, with most assets actively managed in-house across diverse asset classes. This role is within the Business Support Section, providing administrative support to OIM and UNJSPF-PA, reporting to the Chief of Human Resources for OIM.
Job Purpose
The Senior Human Resources Assistant provides crucial administrative and recruitment support within the Office of Investment Management (OIM) Business Support Section. This role is instrumental in managing the end-to-end recruitment process, from screening applications and conducting preliminary interviews to verifying references and preparing offers of appointment. The position also contributes to HR data analysis, policy interpretation, and the implementation of HR service delivery projects. By ensuring efficient HR operations and supporting staff with entitlements and visa matters, the assistant directly contributes to the effective functioning of OIM and its mission to manage UNJSPF assets.
Responsibilities
Key responsibilities include participating in candidate selection by evaluating applications, preparing candidate profiles, and conducting preliminary interviews. The role involves assisting with reference checks, academic verifications, and completing pre-recruitment formalities. This includes calculating salaries, preparing offers of appointment, and processing personnel actions via Umoja. The Senior HR Assistant will also advise staff on visa matters, review and process requests for entitlements and classification, and provide input on policy interpretation. Additionally, the role supports HR data collection, analysis, and testing for HR Service Delivery projects, including visualization and updating information materials, and assists with organizing recruitment examinations and maintaining vacancy files.
Work Experience
A minimum of ten years of progressive experience in human resources management, administrative services, or program management is required. Specifically, at least five years of hands-on recruitment support within the United Nations Common System is essential. Experience with ERP HR modules like Umoja is desirable, as is experience supporting end-to-end projects, non-staff recruitment, and BI analytics.
Skills
Professionalism in HR policies and procedures, Planning & Organizing, Client Orientation, Data analysis and interpretation, Initiative, Problem-solving, Time management, Communication.