Human Resources Assistant
Organizational Context
The United Nations Joint Staff Pension Fund (UNJSPF) provides retirement, death, disability, and related benefits to over 90,000 beneficiaries and 130,000 participants across 25 member organizations. This role is situated within the Human Resources Unit of the Pension Administration in New York, reporting to Human Resources Officers in both New York and Geneva.
Job Purpose
The Human Resources Assistant supports the UNJSPF's mission by administering staff entitlements and benefits, managing recruitment processes, and providing essential HR support. This role is crucial for ensuring the smooth operation of HR functions, including processing claims, managing contracts, assisting with onboarding, and maintaining HR systems. The position contributes to the overall efficiency and effectiveness of the Human Resources Unit by serving as a key point of contact for staff and ensuring compliance with regulations and procedures.
Responsibilities
Administer staff entitlements and claims, including processing requests, maintaining reference tables, and advising staff on benefits like education grants and rental subsidies. Manage contract administration, including monitoring expiration dates, processing extensions, and handling staff movements and separations. Support recruitment activities by assisting with onboarding, processing non-staff appointments, coordinating examinations, and managing vacancy announcements. Maintain HR systems and databases, prepare reports, and conduct exit interviews. Provide general office support, draft correspondence, maintain records, and train junior staff. Assist with data collection, analysis, and presentation for decision-making and knowledge management.
Work Experience
A minimum of seven years of progressively responsible experience in human resources management or administrative services is required. This is reduced to five years with a first-level university degree. Five years of experience in implementing UN Common System HR policies and regulations, and five years of experience in benefits and entitlement administration using HR systems (like ERP) are mandatory. Experience in the UN system or similar international organization and data analytics experience are desirable.
Skills
Professionalism, Planning & Organizing, Client Orientation, Data analysis, HR policy interpretation and application, Use of HR systems (ERP), Communication, Record keeping, Training and supervision.