Administrative Officer (Regional Management and Efficiencies)
Organizational Context
The United Nations Development Coordination Office (DCO), within the UN Secretariat, manages and oversees the resident coordinator system. Following a recalibration to support the 2030 Agenda and the UN 2.0 shift, this role is situated in the Regional Office, reporting to the Senior Programme Management Officer, Regional Coordination, and collaborating with the RC System desk.
Job Purpose
This Administrative Officer role supports the UN Development Coordination Office (DCO) in its mission to accelerate the 2030 Agenda and embody the UN 2.0 shift. The position is crucial for ensuring the optimal configuration of the Resident Coordinator (RC) system by providing administrative, financial, and HR support. The role involves managing HR activities, overseeing budget and finance, ensuring general administrative functions are efficient, and driving system-wide efficiencies through initiatives like Common Premises and Common Back Offices. The officer will also analyze data, promote common data sets, and align regional practices with corporate guidance, contributing to a more effective and harmonized UN presence.
Responsibilities
The Administrative Officer is responsible for Human Resource Management, including coordinating HR activities, providing capacity building to administrative staff, and supporting the onboarding of new personnel. In Budget and Finance, the role involves acting as a certifying officer, monitoring budget performance, guiding offices on financial management, and ensuring compliance with UN policies. General Administration duties include overseeing procurement, travel, facilities management, and office technology. Furthermore, the role focuses on System-wide Efficiencies by supporting Common Premises projects, Common Back Offices development, Global Shared Services, and other efficiency initiatives, including data analysis and coordination of training.
Work Experience
A minimum of five years of progressive experience in administration, finance, accounting, or human resources management is required. Two years of experience in data analytics is desirable, as is experience in change management and business operations optimization.
Skills
Professionalism, Communication, Teamwork, Planning & Organizing, administrative and financial management, HR policies, data analysis, research and analysis, problem-solving, and meeting commitments.