Human Resources Assistant
Organizational Context
The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa, supporting key UN programs like UNEP and UN-Habitat. UNON provides essential administrative, security, conference, and information services. These Human Resources Assistant positions are within the Talent Acquisition Unit of UNON's Human Resources Management Service, reporting to the Human Resources Officer.
Job Purpose
The Human Resources Assistant plays a crucial role in supporting the Talent Acquisition Unit at UNON. The primary purpose of this role is to assist in the end-to-end recruitment and placement process for various positions within the UN. This includes managing vacancy announcements, screening applications, conducting preliminary interviews, and preparing offers of appointment. The role also supports staff development, job classification queries, and local outreach initiatives to attract talent. Additionally, the assistant is responsible for maintaining HR systems, preparing reports, and providing general administrative support to ensure efficient HR operations and contribute to building talent pools.
Responsibilities
Key responsibilities include assisting in the processing of vacancy announcements and participating in candidate selection for secretarial, clerical, and related positions. This involves evaluating applications, preparing candidate profiles, conducting preliminary interviews, and identifying short-lists. The role supports the filling of posts by initiating reference checks, verifying academic credentials, calculating salaries and benefits, and preparing appointment offers. Assistance is also provided in recruiting consultants and individual contractors, organizing recruitment examinations, and maintaining vacancy files. The Human Resources Assistant will process personnel actions through ERP systems, support training initiatives, and provide advice on classification procedures. Furthermore, the role involves contributing to local outreach and head-hunting efforts, building and maintaining talent rosters, maintaining HR systems and databases, preparing reports, and providing general office support, including correspondence, record-keeping, and scheduling.
Work Experience
A minimum of seven years of progressive work experience in human resources or administration is required, with at least two years specifically in recruitment. This experience should include at least three years in end-to-end recruitment processes and onboarding, and three years using recruitment and outreach tools like PeopleSoft or Inspira. Experience with ERP systems like SAP, as a UN recruiter, or in HR data analytics is desirable.
Skills
Proficiency in human resources policies and procedures. Strong planning and organizing abilities. Excellent client orientation and partnership-building skills. Experience with recruitment and outreach tools (e.g., PeopleSoft, Inspira). Familiarity with ERP systems (e.g., SAP, Umoja). Ability to conduct preliminary interviews and screen candidates. Competence in HR data management and reporting.