Recruitment Administration Intern
Organizational Context
The UN Secretariat's UNRWA - Human Resources - Headquarters Amman department is seeking an intern to support its Recruitment Centre. This centre manages all international staff recruitment agency-wide, ensuring efficient, transparent, and timely processes. The intern will gain practical experience in talent acquisition within a humanitarian organization.
Job Purpose
This internship aims to strengthen the operational capacity of the Recruitment Centre by providing administrative support for recruitment tasks, coordination, and candidate management. The intern will gain hands-on experience in recruitment workflows, HR information systems, data management, and the talent acquisition process of a humanitarian organization. The role contributes to efficient and compliant recruitment services, supporting hiring managers and ensuring timely processing of candidates. This position offers a valuable learning opportunity in HR practices within a large international context.
Responsibilities
The intern will provide substantive support to HR recruitment functions, ensuring compliance with Staff Regulations and Rules. Key duties include entering and reviewing HR data in systems like INSPIRA and eservice, supporting system improvements, and monitoring HR statistics. The role involves developing, maintaining, and updating databases and spreadsheets, preparing statistical reports, and ensuring data accuracy. The intern will assist in daily recruitment operations, including preparing job openings, screening applicants, coordinating interviews, and managing administrative arrangements. Additional responsibilities include researching HR practices, analyzing information, drafting responses to queries, and supporting ad hoc HR projects. Collaboration with other departments and preparing reports are also part of the role.
Work Experience
No specific prior work experience is explicitly required for this internship. However, the role involves supporting recruitment administration tasks, coordination, and candidate management. The intern will gain hands-on experience in recruitment workflows, HR systems, data management, and administrative functions within the recruitment process.
Skills
Strong organizational and administrative skills. Attention to detail and ability to manage multiple tasks. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Familiarity with SharePoint is an asset. Strong written and verbal communication skills. Ability to work in a fast-paced, multicultural team environment. Discretion and ability to handle confidential information.