Associate Human Resources Officer
Organizational Context
The Department of Operational Support (DOS) provides end-to-end operational support across the UN Secretariat. The Division of Administration in New York offers administrative functions, including human resources, budget, and finance. This role is within the One Executive Office (One EO), a consolidated administrative platform supporting New York-based Secretariat entities, and reports to the Chief of Unit/desk.
Job Purpose
This Associate Human Resources Officer role supports managers and staff on HR matters, staying updated on HR developments. Key responsibilities include managing recruitment and onboarding, preparing cases for appointment and promotion bodies, and supervising HR Assistants in administrative transactions. The role also involves administering and advising on staff entitlements, benefits, and travel, interpreting policies, and approving certain entitlements in ERP systems. Additionally, it contributes to data analysis for planning and decision-making, and provides induction and orientation for new staff members.
Responsibilities
Provide HR advice and support to managers and staff, staying current with HR developments. Manage recruitment processes, including reviewing requests, signing job offers, and coordinating onboarding. Prepare and present cases for appointment and promotion bodies, and serve as an ex-officio member of examination boards. Supervise HR Assistants in processing personnel actions, onboarding, separations, and contract management. Administer and advise on salary, benefits, travel, and entitlements, interpreting and applying policies, regulations, and rules. Determine and recommend staff benefits based on contractual status and approve entitlements in ERP systems. Conduct entitlements monitoring exercises and provide reports. Offer induction and orientation to new staff. Contribute to HR data collection, analysis, and reporting using data visualization methods.
Work Experience
A minimum of two years of progressive experience in human resources management, administration of entitlements/benefits, or compensation is required. Experience with ERP systems for administering staff entitlements is essential. Experience in HR administration within a Global Service Centre or using CRM systems is desirable, as is experience with UN common system rules and procedures.
Skills
Human Resources Management, UN Staff Regulations and Rules, Recruitment, Onboarding, Contract Management, Administration of Entitlements and Benefits, Data Analysis, Planning & Organizing, Client Orientation, ERP Systems, CRM Systems.