Human Resources Assistant
Organizational Context
This position is within the Common Administrative Platform (One Executive Office) of the Department of Operational Support at UN Headquarters. The Department provides end-to-end operational support to Secretariat entities, while the Division of Administration offers HR, budget, finance, and facility management services. One EO consolidates common administrative functions to support New York-based entities, ensuring compliance and efficient service delivery.
Job Purpose
The Human Resources Assistant supports administrative and operational functions within the One Executive Office, reporting to the Chief of Unit. This role is crucial for providing comprehensive HR services to client entities at UN Headquarters. The incumbent will participate in recruitment processes, manage entitlements, assist with classification requests, and serve as a primary contact for routine HR inquiries. The position involves maintaining HR databases, contributing to data analysis and reporting, and providing general office support. Additionally, the role includes conducting exit interviews, preparing HR-related correspondence, and training junior staff, all while ensuring adherence to UN regulations and policies.
Responsibilities
Key responsibilities include participating in candidate selection by screening applications, conducting preliminary interviews, and performing roster searches. The role involves assisting in filling posts by managing reference checks, academic verifications, and preparing appointment offers. The Human Resources Assistant will also coordinate recruitment examinations, maintain vacancy files, and process personnel actions via Umoja. Advising staff on visa matters and processing entitlement requests are also core duties. Furthermore, the position requires serving as the first point of contact for HR inquiries, coordinating with specialized desks, conducting exit interviews, and maintaining HR databases. Contributing to data collection, analysis, and reporting, preparing HR correspondence, and providing general office support, including budget monitoring and file management, are essential. The role also involves training and supervising junior staff.
Work Experience
A minimum of seven years of experience in human resources management or administrative services is required. This is reduced to five years for candidates with a first-level university degree. Experience in implementing HR policies, regulations, and rules is essential. Experience with staff selection processes and HR systems like Inspira is desirable, as is experience with UN system or similar international organizations.
Skills
Professionalism, Teamwork, Planning & Organizing, HR policy interpretation and application, Initiative, Conscientiousness, Efficiency, Problem-solving, Calmness under pressure, Gender perspective integration, Collaboration, Communication, Data analysis, Research, Report preparation, Office support, Budget monitoring, File management, Training and supervision.