Administrative Officer
Organizational Context
This position is within the Office of the High Commissioner for Human Rights (OHCHR), Human Rights Monitoring Mission in Ukraine (HRMMU), based in Kyiv. The Administrative Officer reports to the Head of Programme and Operations, with functional supervision from the Deputy Head of Mission, playing a key role in supporting the mission's operational activities.
Job Purpose
The Administrative Officer is responsible for overseeing and coordinating a wide range of administrative functions critical to the mission's operations. This includes managing human resources activities such as recruitment and performance appraisals, ensuring adherence to UN rules and procedures. The role also involves leading the preparation and implementation of the work programme and budget, monitoring financial resources, and developing financial management controls. Additionally, the officer will manage procurement, travel, premises, and office technology needs, utilizing data analysis for informed decision-making and reporting. The position requires providing guidance to junior staff and potentially acting as Officer-in-Charge in the absence of the Unit Head.
Responsibilities
The Administrative Officer's responsibilities encompass Human Resource Management, including coordinating recruitment, placement, promotions, performance appraisals, and staff training, ensuring consistent application of UN rules. In Budget and Finance, the role involves leading work programme preparation and implementation, monitoring budgets, coordinating programme reports, improving financial systems, and developing financial management controls. General Administration duties include overseeing procurement, travel, vendor contracts, premises management, and office technology maintenance. The officer will also analyze data for insights and reporting, potentially act as Officer-in-Charge, and perform other related duties as required.
Work Experience
A minimum of five years of progressively responsible experience in administration, finance, accounting, or human resources management is required. Experience in workforce planning, recruitment campaigns, ERP systems (like Umoja), and people management is desirable.
Skills
Proficiency in administrative, budgetary, financial, and human resources policies and procedures. Ability to apply UN administrative rules. Strong analytical and evaluative skills for research and problem-solving. Competence in data analysis and interpretation for decision-making. Excellent teamwork, planning, and organizational skills, including time management and risk assessment.