Administrative Officer
Organizational Context
The United Nations Environment Programme (UNEP) is the leading global environmental authority, setting the environmental agenda and promoting sustainable development within the UN system. The Regional Office for Latin America and the Caribbean (ROLAC) in Panama City supports UNEP's programs through regional cooperation. This Administrative Officer role is situated within ROLAC.
Job Purpose
The Administrative Officer at UNEP's Regional Office for Latin America and the Caribbean (ROLAC) in Panama City is responsible for overseeing and coordinating a wide range of administrative functions critical to the office's operations. This includes managing human resources activities such as recruitment and performance appraisals, ensuring compliance with UN rules. The role also involves leading the preparation and implementation of work programs and budgets, monitoring financial resources, and providing guidance on extra-budgetary projects and agreements with implementing partners. Additionally, the officer manages procurement processes, travel arrangements, and general office administration, including IT support and data analysis for decision-making. The position contributes to the efficient and effective delivery of UNEP's mandate in the region.
Responsibilities
Manage human resource activities, including recruitment, placement, promotions, performance appraisals, and consultancy contracts, ensuring adherence to UN regulations. Provide expert advice on staffing matters and manage approval processes. Lead the preparation and implementation of work programs and budgets, ensuring optimal utilization of financial resources and monitoring progress against plans. Review and advise on extra-budgetary project budgets and agreements with implementing partners, including due diligence and risk analysis. Oversee procurement processes, including developing work plans, managing contracts, and evaluating vendors. Ensure efficient travel arrangements and the settlement of claims. Manage general office administration, including space requirements, documentation, and IT equipment. Analyze data to support planning and decision-making, and provide training on procurement and travel. Represent the office in inter-agency teams and potentially act in the absence of the Finance and Management Officer.
Work Experience
A minimum of five years of progressive experience in administration, finance, accounting, human resources, or a related field is required. Two or more years of experience in data analytics is desirable. Experience with UN administrative, financial, and HR rules, regulations, policies, and procedures is desirable, as is experience in managing and financially monitoring agreements with implementing partners.
Skills
Professionalism, Planning and Organizing, Client Orientation, administrative skills, budgetary management, financial management, human resources management, data analysis, UN rules and regulations, communication, problem-solving.