Assemblies Affairs and Meetings Planner
Organizational Context
The position is within the Diplomatic Engagement and Assemblies Affairs Division, responsible for managing engagements with the diplomatic community and overseeing administrative and logistical aspects of WIPO's governing body meetings. This includes events, meetings, and the Assemblies of Member States.
Job Purpose
The Assemblies Affairs and Meetings Planner supports the effective planning and execution of the Division's work for WIPO's governing body meetings. This role facilitates coordination with internal and external stakeholders, optimizes business processes, and ensures efficient and high-standard service delivery for these critical organizational functions. The incumbent helps address organizational, procedural, and operational requirements.
Responsibilities
Support the planning, preparation, and management of documentation workflow for WIPO Assemblies, ensuring timely translation and online publication of official documents. Review, edit, and proofread documentation for accuracy and compliance with WIPO standards. Coordinate delegate registration via WIPO Meet, maintaining data integrity. Contribute to the integration of new functionalities within the Digital Secretariat platform. Facilitate the planning and organization of side events during Assemblies. Support the organization of high-level meetings and disseminate information on procedural and administrative matters.
Work Experience
At least three years of professional experience supporting or servicing governing, institutional, or intergovernmental bodies, including documentation preparation and meeting organization. Experience with digital transformation initiatives and business process enhancement is also required.
Skills
Excellent organizational and planning skills, ability to work independently under pressure, and multitask. Strong interpersonal and communication skills for effective stakeholder interaction. Tact, diplomacy, and discretion are essential. Adaptability to digital working methods and proficiency in Microsoft Office and digital management tools are required.