Assistant
Organizational Context
The IP for Business Division (IPBD) within WIPO's IP and Innovation Ecosystems Sector focuses on SME-related intellectual property issues. It empowers enterprises to maximize their potential through IP by providing content and tools for IP strategies. The Division collaborates with SME support institutions and intermediaries to foster innovation ecosystems.
Job Purpose
This role is designed to support the effective execution of the Division's mandate by delivering high-quality administrative, logistical, research, and information management assistance. The incumbent will play a key part in ensuring the smooth coordination of the Division's activities, meetings, communications, and overall office operations. This support is crucial for the Division to achieve its objectives in empowering businesses through intellectual property and strengthening innovation ecosystems.
Responsibilities
The incumbent will provide comprehensive administrative and logistical support for Division meetings, including managing bookings, security clearances, and electronic authorizations. They will prepare and format various documents such as correspondence, reports, and presentations, ensuring accuracy, adherence to corporate standards, and proofreading. Research on relevant issues will be conducted, with findings summarized in written notes or slide presentations. The role involves managing office files, compiling information, and processing incoming mail. Additionally, the incumbent will handle appointment scheduling, visitor reception, and routine inquiries, ensuring efficient office operations and supporting staff needs.
Work Experience
A minimum of three years of general office support experience is essential. Experience with an Enterprise Resource Planning (ERP) system is desirable.
Skills
Essential skills include excellent editorial writing, proficiency in digital tools and AI applications, and the ability to work independently and meet deadlines. Strong organizational, communication, and interpersonal skills are necessary for effective collaboration in a multicultural environment. The ability to draft routine correspondence, manage tasks efficiently, and pay close attention to detail is also crucial.