Assistant
Organizational Context
The World Health Organization (WHO) in Solomon Islands aims to ensure a functional healthcare system capable of delivering responsive, quality services that are accessible, affordable, and equitable for all citizens. This role contributes to achieving that overarching goal within the country's health sector.
Job Purpose
The purpose of this role is to provide essential administrative and operational support within the WHO Solomon Islands country office. The incumbent will contribute to the effective functioning of the office by supporting various operational areas, including human resources, procurement, and financial services. This support ensures that WHO's mandate of strengthening the national health system and delivering quality healthcare services is met efficiently and effectively, aligning with organizational objectives and national health priorities.
Responsibilities
Support the delivery of services and transactions in specialized operational areas such as human resources management, procurement, and information technology. Share information on procedures, rules, and regulations with clients, staff, and partners, ensuring consistency and adherence. Assist in the delivery of standard processes and work products aligned with business plans. Escalate process improvement suggestions to supervisors for optimal client service and efficiency. Provide training support in business operations. Perform finance support services including imprest accounts, budget administration, and financial monitoring. Support human resources administration, including contract management and recruitment processes. Procure goods and services, manage requisitions, and support supplier management. Administer inventory and organizational assets. Manage travel arrangements, including processing requests, visa issuance, and bookings. Provide support to other technical teams as needed.
Work Experience
Essential: Minimum of three years of relevant work experience in administrative or clerical functions. Desirable: Experience in administrative support positions within WHO or another UN agency; experience with Oracle-based or similar enterprise resource planning systems.
Skills
Knowledge of WHO support procedures in financial, human resources, procurement, and/or IT support services. Strong interpersonal skills. Flexibility to adapt to competing priorities and work in a fast-paced environment. Excellent written and spoken English and local language.