Asistente de Logística (Operaciones Supply Chain)
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP uses food assistance to support people recovering from conflict, disasters, and extreme weather. We are committed to a diverse, skilled, and high-performing workforce operating in an inclusive environment, embodying our core values.
Job Purpose
The Logistics Assistant (Supply Chain Operations) will provide essential support to WFP's Supply Chain operations by coordinating logistics activities, monitoring humanitarian transport and cargo, managing inventories, and overseeing goods and services. This role is crucial for enhancing supply chain efficiency through the collection and analysis of logistics data, collaboration with partners and suppliers, report generation, and adherence to internal procedures and controls. The incumbent will support the coordination of logistics with humanitarian partners, gather and analyze operational information, provide basic technical support on logistics matters, organize coordination meetings, and contribute to risk monitoring and emergency preparedness. Additionally, the role involves supporting inventory management, tracking purchase orders, coordinating cargo transport, and ensuring the quality of received goods and services, all while maintaining compliance with WFP's standards and procedures.
Responsibilities
The Logistics Assistant, under the supervision of the Supply Chain Manager, is responsible for supporting and coordinating various logistical activities. This includes collaborating with humanitarian partners and relevant stakeholders, as well as gathering, analyzing, and updating information on logistical capacities, routes, access, and operational needs. The role involves providing basic technical support to partners on logistics, transport, storage, and supply chain matters. Key duties also encompass organizing coordination meetings and workshops, preparing agendas and minutes, and following up on agreements. The assistant contributes to monitoring logistical risks and access limitations that could impact humanitarian responses, and supports emergency preparedness, drills, and partner capacity building. Furthermore, responsibilities include preparing regular reports on logistical activities, progress, and operational challenges, assisting with inventory management, warehouse operations, and stock tracking. The role also entails tracking purchase orders, requests for goods and services, and associated logistical processes, coordinating and monitoring humanitarian cargo transport, and verifying the conformity of received goods and services. Maintaining accurate records in corporate systems and ensuring compliance with internal procedures and controls are also essential aspects of this position.
Work Experience
Requires 3 years of progressive experience in logistics, supply chain, logistical support operations, procurement, transportation, or related administrative functions.
Skills
Logistics Coordination, Supply Chain Management, Inventory Management, Transportation Monitoring, Humanitarian Aid, Reporting, Data Analysis, Partner Coordination, Procurement Support, Emergency Preparedness, Risk Monitoring, SAP (valued), Microsoft Office Suite, Spanish (Excellent), English (Intermediate)