Budget & Programming Associate_G6
Organizational Context
WFP Liberia's Country Strategic Plan (CSP) supports the country's transition from direct humanitarian assistance to government-led and sustainable national systems. The CSP focuses on strengthening institutional capacities, enhancing national ownership, and enabling government institutions to effectively deliver food security, nutrition, and health supply chain services. This role supports these objectives by ensuring efficient financial planning and resource management.
Job Purpose
The Budget & Programming Associate will provide specialized support for the efficient planning, monitoring, and analysis of project financial performance. This role is crucial for ensuring the optimal use of financial resources in alignment with WFP's strategic objectives in Liberia. The Associate will review budget plans, monitor financial performance, and analyze fund balances to identify surpluses and deficits, recommending corrective measures. They will also contribute to pipeline management, process improvements, and the design of tools to enhance budget management and resource utilization. Accurate data entry, record maintenance, and periodic reporting are key responsibilities, ensuring stakeholders have timely and accurate financial information. The position requires maintaining communication with stakeholders on fund management matters and providing guidance to support staff, fostering consistency and development in budget and operational planning services.
Responsibilities
The primary responsibility of this role is to provide specialized support for efficient planning, monitoring, and analysis of project financial performance to ensure optimal resource utilization. This involves reviewing budget plans, monitoring financial performance, and making recommendations in line with WFP financial policies and best practices. The position requires comprehensive analysis of fund and grant balances, identifying surpluses and deficits, and suggesting corrective measures to maximize fund utilization and support decision-making. Pipeline management is crucial to prevent breaks and enhance operational effectiveness. The role also contributes to improving internal processes, corporate systems, and designing tools for better planning, expenditure forecasting, and budget management. Key tasks include entering budget plans and revisions into corporate systems, maintaining accurate records, and preparing periodic and ad hoc reports for stakeholders. Effective communication with stakeholders regarding fund management matters is essential. Additionally, the role involves providing guidance and contributing to the development of other support staff in budget and fund management, and adhering to emergency preparedness practices to ensure rapid deployment of resources when needed.
Work Experience
The role requires at least six years of progressively responsible work experience in a relevant business stream, including general administrative work. Specific experience should include supporting budget preparation and management, assisting with the monitoring of budgets, resource plans, pipelines, and supply chains, and aiding with budget/allotment issues within the WFP budget system.
Skills
Budget Management, Financial Analysis, Pipeline Management, Process Improvement, Data Analysis, Record Keeping, Stakeholder Communication, Guidance and Development, Emergency Preparedness, Financial Policies and Budgetary Systems