Finance Associate SSA6
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP utilizes food assistance to support people recovering from conflict, disasters, and extreme weather. We are committed to a diverse, skilled, and inclusive workforce, operating with integrity, collaboration, commitment, humanity, and inclusion.
Job Purpose
The Finance Associate will support the effective delivery of finance, budget, and administration services to ensure transparent and efficient utilization of financial resources. This role involves providing guidance and training on WFP's financial processes, monitoring expenditures, and ensuring compliance with financial policies. The Associate will also assist in preparing financial reports, verifying vendor claims, and maintaining financial records. Key responsibilities include managing sub-imprest accounts, processing payments, and ensuring accurate recording of expenses against approved budgets, contributing to the overall financial integrity and operational efficiency of the unit.
Responsibilities
The Finance Associate role at WFP involves supporting the efficient and transparent utilization of financial resources. Key responsibilities include onboarding new staff by providing guidance on WFP's financial processes, controls, and workflows, particularly within the WINGS system. The associate will offer procedural and technical support to the finance unit, ensuring adherence to WFP's financial policies, rules, and regulations. This includes monitoring monthly expenditure forecasts and generating reports to aid decision-making. The role also entails providing on-the-job training to other finance and support staff to maintain consistent service delivery. Regular monitoring of sub-imprest bank and petty cash accounts is required to ensure adequate funds and proper disbursement. The associate will verify vendor claims, advances, and receivables, ensuring timely payments and compliance with procurement procedures. Compiling information for budget, accounting, finance, and statistics reports, as well as retrieving and validating data from financial systems, are also crucial. Administrative duties involve maintaining fixed asset records and monitoring expenses for vehicles and generators. Finally, the associate will manage the web-based invoice register and ensure all financial documentation is filed according to WFP standards, processing payments to external suppliers and other invoices promptly.
Work Experience
Requires at least 5 years of relevant experience in Finance and/or Banking. Experience in preparing, analyzing, and reporting financial data is an advantage.
Skills
Financial data monitoring, Expenditure forecasting, Budget compliance, Financial reporting, Vendor claim verification, Asset recording, Invoice processing, Payment processing, Financial systems data validation, Guidance and training