Internship - Management Services, WFP China Office
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, saving lives and using food assistance to build a pathway to peace, stability, and prosperity. The WFP China Office's Management Office plays a crucial role in enabling effective operations, partnerships, and strategic decision-making. It ensures smooth coordination, maintains high standards in administration, and supports WFP's global mission.
Job Purpose
The Management Services Intern will support the WFP China Office's Management Office in coordinating cross-unit workflows, tracking actions, and ensuring timely follow-up to maintain operational continuity. This role involves assisting in the preparation for senior-level meetings by consolidating materials and drafting talking points, as well as organizing internal and external events. The intern will also draft and edit professional correspondence and internal documents to facilitate clear communication. Furthermore, the position supports procurement preparation and vendor management, including drafting documents and maintaining vendor records. This internship offers a valuable opportunity to gain practical experience in administrative support, coordination, and operational efficiency within a leading humanitarian organization, contributing to WFP's mission to achieve Zero Hunger.
Responsibilities
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and stability through food assistance. WFP operates in a diverse, inclusive, and multicultural environment, emphasizing personal and professional development for its employees. The organization is committed to equal employment opportunities, encouraging applications from all qualified individuals regardless of background. WFP offers a competitive compensation package and invests in its workforce through various training and development programs. The Management Office, in particular, plays a crucial role in enabling WFP China's operations, partnerships, and strategic decision-making. Responsibilities within the Management Office include coordinating workflows, tracking actions, preparing for senior-level meetings, organizing events, drafting professional correspondence, and supporting procurement processes. The office aims to enhance operational efficiency, facilitate communication, and ensure the effective delivery of WFP's global mission to combat hunger and provide hope to those in need.
Work Experience
Applicants must be currently enrolled in or recently graduated (within six months) from an undergraduate or graduate program at a recognized university. University course attendance in the past 12 months is required. Fluency in English and Chinese is essential. A major in International Relations, Political Science, Business Administration, Communications, English, Translation, or a related field is preferred. Working knowledge of another official UN language is an asset.
Skills
Coordination, Meeting preparation, Event organization, Document drafting and editing, Procurement support, Vendor management, Communication, Interpersonal skills, Problem-solving, Team collaboration