Finance & Admin Assistant SC5
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP operates in Tajikistan, a country facing structural challenges to food and nutrition security due to limited arable land, high food import dependence, rural poverty, and natural hazards. The organization focuses on strengthening national capacities and supporting SDGs 2 and 17.
Job Purpose
The Finance and Administration Assistant will ensure the transparent and efficient use of financial resources and provide client-focused, value-for-money services. This role supports critical finance, budget, and administration functions, including monitoring bank accounts and petty cash, verifying vendor claims and payments, and processing expenses in line with approved budgets. The assistant will maintain financial records, assist in preparing financial reports, and manage administrative tasks related to asset and fleet management. Additionally, the role involves stock management for stationery and spare parts, supporting project documentation, and making logistical arrangements for events, ensuring smooth operations and compliance with WFP standards.
Responsibilities
The Finance and Administration Assistant plays a crucial role in ensuring the transparent and efficient use of financial resources within the World Food Programme (WFP). This position supports essential finance, budget, and administration functions, contributing to the overall operational efficiency of the Khorog Field Office in Tajikistan. Key responsibilities include managing sub-imprest bank accounts and petty cash, verifying vendor claims and payments to ensure timely and compliant disbursement, and meticulously monitoring expenses against approved budgets. The assistant is responsible for maintaining accurate financial records and registers, adhering to WFP's stringent standards and guidelines. Additionally, the role involves administrative duties such as tracking fixed assets, managing fuel and spare parts inventory, and overseeing fleet operations, including supervising drivers and updating relevant databases. The assistant also handles stock management for stationery and spare parts, provides administrative support for project implementation, and assists in preparing reports and presentations. Furthermore, they are tasked with coordinating logistics for workshops and trainings, and acting as the Assets Focal Point, conducting physical asset counts. This multifaceted role requires strong organizational skills, attention to detail, and a commitment to upholding WFP's values of integrity and collaboration.
Work Experience
Requires at least 5 years of progressive experience in administration and finance, with demonstrated experience in preparing financial and administrative reports. Previous experience working for international organizations in these fields is also necessary. Proficiency in Excel or specialized asset management programs is required.
Skills
Financial resource management, Budget monitoring, Payment processing, Vendor claim verification, Procurement procedures, Expense tracking, Invoice registration, Asset management, Fleet management, Stock management, Administrative support, Report preparation, Travel arrangements, On-the-job training, Communication skills, Teamwork, Initiative, Responsibility