Management Services Officer SC-8
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP uses food assistance to help people recovering from conflict, disasters, and extreme weather. The organization values diversity, inclusion, and a high-performing workforce committed to its mission.
Job Purpose
The Management Services Officer will support the delivery of high-quality, client-focused, and value-for-money services within the Management Services Unit in WFP Ukraine. This role is crucial for enabling WFP to effectively deliver food assistance to beneficiaries in line with the organization's strategy. The officer will assist in preparing country strategic plans, functional annual plans, and implementing policies and procedures to support WFP's objectives. Key responsibilities include data collation and analysis for planning and decision-making, identifying resource requirements for efficiency, maintaining stakeholder relationships, and suggesting improvements for services and facilities, including Occupational Safety and Health. The role also involves promoting environmental sustainability, utilizing digital tools, supporting UN Reform initiatives, assisting field missions, and contributing to capacity-building learning initiatives.
Responsibilities
The role involves providing high-quality, client-focused management services to support the World Food Programme's (WFP) mission of delivering food assistance. Key responsibilities include assisting in the preparation of strategic and resource planning documents, aligning them with WFP's overarching strategies and policies. The position requires supporting the implementation of functional annual plans, policies, procedures, and systems to achieve WFP's strategic objectives. This includes collating data and performing basic analysis to aid in efficient planning and decision-making, as well as identifying resource requirements for cost-effective and timely operations. Maintaining strong working relationships with internal and external stakeholders, including other UN agencies and government entities, is crucial for data exchange and operational alignment. The role also involves contributing to service and facility improvements, promoting environmental sustainability, and utilizing digital tools for enhanced operational workflows. Furthermore, the position supports UN Reform initiatives, assists with field missions by identifying and proposing solutions to issues, and contributes to capacity-building initiatives for WFP staff and partners. Emergency preparedness and response practices are also part of the responsibilities to ensure rapid resource deployment to affected areas.
Work Experience
Requires at least one year of postgraduate professional experience in Public Administration, Management, or a related field.
Skills
Data analysis, Planning, Stakeholder engagement, Process improvement, Digital tools utilization, Emergency preparedness, Capacity building, Asset management, Facilities management, Fleet management, Travel management, Occupational Safety and Health (OSH), Environmental sustainability, Inter-agency coordination, UN Reform initiatives