Asociado/a de Presupuesto y Programación
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and transforming them by providing food assistance in emergencies and working with communities to improve nutrition and build resilience. WFP's Country Strategic Plan in Ecuador focuses on reducing hunger and malnutrition, achieving food security, and advancing sustainable, equitable, and inclusive food systems.
Job Purpose
The Associate Budget and Programme Officer will provide specialized support in budget management and financial programming. This role involves planning, monitoring, and analyzing financial execution and results to enhance accountability, operational efficiency, and optimal resource utilization for organizational objectives. Key responsibilities include examining budget plans, analyzing financial performance, managing fund balances, supporting supply chain management, and contributing to process improvements. The position also entails data entry into institutional systems, preparing reports, communicating with stakeholders on fund management, and guiding support staff on budgetary and operational planning.
Responsibilities
The Associate Budget and Programming role involves providing specialized support in financial management and programming. Key responsibilities include examining budget plans, closely monitoring and analyzing project financial performance, and offering recommendations aligned with WFP's best practices and financial policies. This role is crucial for sustaining financial analysis and optimizing resource utilization. A significant part of the job entails conducting thorough analysis of fund and donation balances, identifying surpluses and deficits, and proposing corrective actions to maximize fund utilization and support decision-making processes. The position also supports supply chain management by ensuring efficient oversight to prevent disruptions and enhance operational effectiveness. Contributing to the improvement of internal processes, strengthening institutional systems, and designing tools are essential for facilitating overall planning, expenditure forecasting, and budget management. Accurate and timely entry of budgetary information into institutional systems is vital for supporting planning and decision-making. The role requires maintaining communication with stakeholders regarding project fund management, clarifying discrepancies, and optimizing fund usage. Additionally, it involves providing guidance to other support staff on budget planning, fund management, and operational planning to foster continuous staff development and service consistency. Finally, adherence to emergency preparedness practices ensures WFP's readiness to respond rapidly to crises.
Work Experience
Requires at least six years of progressive experience in budget preparation, execution, and monitoring. Must have experience in tracking budgets, resource plans, and supply chains within budgetary systems. Familiarity with international organizations, NGOs, or UN-funded projects is also necessary. Skills include internal controls, risk management, performance-based budgeting, resource management, and supply chain knowledge.
Skills
Budgetary planning, Financial programming, Resource monitoring and analysis, Supply chain management, Internal controls, Risk management, Performance management, Reporting, Stakeholder communication, Team guidance and development