Team Assistant
Organizational Context
The UN Economic Commission for Africa (ECA) promotes economic and social development in its member states, fostering regional integration and international cooperation for Africa's advancement. Its mission is to deliver impactful ideas and actions for a transformed Africa, guided by the 2030 Agenda and Agenda 2063. The Sub-regional Office for North Africa (SRO-NA), based in Rabat, Morocco, focuses on enhancing accelerated, inclusive growth and sustainable development through economic diversification, fiscal management, and regional integration.
Job Purpose
The Team Assistant (National UNV Specialist) will support the Administrative and Finance Unit at the ECA Sub-regional Office for North Africa (SRO-NA) in Rabat, Morocco. This role is crucial for assisting in the implementation of office operations and ensuring the smooth functioning of administrative processes. Working under the direct supervision of the Administrative and Finance Officer, the incumbent will provide high-quality, accurate support, promoting a client-oriented and results-driven approach. Close collaboration with office staff is expected to ensure consistent service delivery and information exchange, contributing to the overall mission of the ECA SRO-NA.
Responsibilities
The Team Assistant will perform a wide range of office support and secretarial functions, including drafting responses to correspondence and producing complex documents. Responsibilities include monitoring processes and schedules, verifying document accuracy and compliance, and researching/organizing information for reports and meetings. The role involves generating statistical reports, proofreading and editing texts, and screening calls and visitors. Additionally, the assistant will provide administrative and logistics support for meetings and events, manage calendars, process mail, update distribution lists, and coordinate shipments. General administrative tasks such as leave recording, event arrangements, and processing administrative requests (requisitions, purchase orders, travel requests) are also key. Maintaining files and databases, and providing basic software/equipment support are expected.
Work Experience
A minimum of 3 years of relevant work experience is required in Administration, General Office Support, Programme/Project Support, and Events Support. Experience with computer and office software packages is essential. Experience in data analytics is desirable, and prior experience within UN or international organizations is considered an advantage.
Skills
Key competencies include Integrity, Respect for Diversity, Accountability, Adaptability and Flexibility, Creativity, Judgement and Decision-making, Planning and Organising, Professionalism, and Self-management. Technical skills encompass Administration, Project Management, Programme Development, Strategy, Logistics, Procurement, and Commodities.