Budget and Administrative Assistant
Organizational Context
MONUSCO, established in 1999, operates under the UN Department of Peacekeeping Operations. Its mandate includes supporting the DRC government in protecting civilians, reducing threats from armed groups, and combating sexual and gender-based violence. MONUSCO also aims to stabilize the region by fostering functional state institutions, including security and judicial bodies. The mission seeks to improve understanding of human rights violations and inform policy decisions for security force vetting and operational planning.
Job Purpose
The Budget and Administrative Assistant will provide crucial support to the Transport Section of MONUSCO in Goma, Democratic Republic of the Congo. This role is essential for ensuring the efficient financial management and administrative operations of the section. The incumbent will assist in budget preparation, monitoring expenditures, and preparing financial reports, contributing to informed decision-making by the Chief Transport Officer. Additionally, the role involves providing comprehensive administrative support, including HR liaison, record management, and coordinating logistical arrangements for field visits, thereby ensuring the smooth functioning of the Transport Section and supporting the mission's overall objectives.
Responsibilities
Budget and Finance (70%): Assist in preparing, reviewing, and consolidating cost estimates, budget proposals, and Result-Based Budgeting inputs for the Transport Section. Coordinate with Transport Unit Heads to validate resource requirements for budget submissions. Monitor and manage budgetary resources by reviewing expenditures, commitments, and cost plans to ensure compliance with UN Financial Regulations and Rules. Track budget implementation, identify variances, and provide financial analysis and recommendations to the Chief Transport Officer (CTO). Process budgetary redeployments and reallocations. Consolidate and validate budget performance data, assisting in the preparation of performance reports. Support year-end budget reviews and assist in assessing outstanding commitments. Consolidate resource requirements for the annual Demand Acquisition Plan using UMOJA. Provide financial analysis and guidance on budget implementation and resource utilization. Assist in responding to audit observations and financial queries. Prepare financial analyses, expenditure forecasts, and resource utilization reports. Administrative Responsibilities (30%): Provide administrative and office management support to the CTO's Office. Liaise with Human Resources on staffing matters and maintain personnel records. Coordinate the collection and verification of attendance reports. Support recruitment processes by preparing documentation and coordinating interviews. Draft and review correspondence and administrative communications. Manage filing systems, databases, and calendars. Coordinate administrative arrangements for the CTO's field visits. Perform other assigned administrative and operational support duties.
Work Experience
Requires a minimum of 3 years of relevant experience, with 4 years preferred. Experience should include budget preparation, financial monitoring, expenditure analysis, budget performance reporting, and resource allocation, ideally within an international organization. Proficiency in Microsoft Office (Excel, Word, Outlook) is essential. Experience with enterprise resource planning systems like Umoja is an asset. Strong administrative skills, including recruitment coordination and records management, are necessary.
Skills
Key competencies include client orientation, communication, creativity, ethics and values, integrity, planning and organizing, professionalism, respect for diversity, and teamwork. Technical skills encompass administration, finance, accounting, and emergency preparedness/crisis response. Fluency in English and French is required.