Finance Assistant
Organizational Context
The IOM Mission in Ukraine, established in 1996, focuses on migration opportunities and challenges within the Ukrainian context. It provides assistance to internally displaced persons and conflict-affected populations, combats human trafficking, and supports the government in migration management and policy development. This UNV assignment is part of the IOM Ukraine Civil Society Organization (CSO) Fund, supporting financial verification for grants to CSOs under reconstruction projects.
Job Purpose
This UNV assignment supports the IOM Ukraine Civil Society Organization (CSO) Fund by performing financial verification of supporting documents for grants provided to CSOs. These grants are part of two key projects: the Hromada Reconstruction and Empowerment Facility (HREF) and the Reconstruction and Localisation Efforts in Hromadas project. The incumbent will report to the Senior Programme Support Associate (IP Financials) and contribute specialized financial support to the IOM Mission in Ukraine, ensuring the integrity and proper management of financial activities related to these crucial reconstruction initiatives.
Responsibilities
The Finance Assistant will assist in controlling and monitoring financial activities and resources for the IOM Mission in Ukraine. Key duties include reviewing project budgets of Grant Recipient Entities and Implementing Partners, preparing budget utilization reports, and analyzing variances between budgets and actual expenditures. The role involves tracking debtors and creditors, ensuring timely settlement of advances, and verifying financial reports from partners. Additionally, the incumbent will maintain financial documents, manage an e-filing system, provide financial onboarding and follow-up training to CSOs, and assist in the due diligence assessment of potential and current partners. The role also requires identifying and reporting relevant financial and reporting issues to senior staff.
Work Experience
Requires three years of experience in Finance and/or Accounting, preferably with international organizations. Experience in administrative and financial management, budget monitoring, cash management, and internal control procedures is advantageous. Prior work experience with international humanitarian organizations or government/non-government institutions in a multicultural setting is also beneficial.
Skills
Essential skills include strong teamwork, delivering results, knowledge management, accountability, and effective communication. Technical skills encompass proficiency in Microsoft Office applications (Excel, Word), database management, and office technology. The role requires excellent oral and written communication, drafting, formulation, and reporting skills, accuracy in document production, and strong interpersonal skills for inclusive and collaborative work with diverse partners.