Staff Association Management Associate
Organizational Context
The World Health Organization (WHO) in the Western Pacific Region works with 37 Member States to combat infectious and noncommunicable diseases, improve maternal and child health, ensure environmental safety, and respond to emergencies. The WHO-WPR Staff Association advocates for staff welfare, safeguards rights, and fosters collaboration within the Regional Office. It supports staff well-being through various initiatives and close collaboration with administrative units and stakeholders.
Job Purpose
The Staff Association Management Associate will provide essential administrative, secretarial, financial, and operational support to the WHO-WPR Staff Association. This role is crucial for the efficient implementation of the Association's activities and services, contributing to enhanced organizational effectiveness. The associate will facilitate coordination, manage records, handle financial administration, engage with stakeholders, and support initiatives aimed at improving staff welfare and engagement across the WHO Regional Office for the Western Pacific.
Responsibilities
The Staff Association Management Associate will coordinate administrative and secretariat support for the Staff Association's workplan and activities. Key duties include maintaining financial records, supporting compliance with financial management and procurement procedures, and managing correspondence and documents. The role involves updating schedules, coordinating meetings and events, and preparing communication materials. Additionally, the associate will manage membership records, disseminate information, support staff engagement and welfare initiatives, assist with merchandise and inventory management, and maintain supplier contract records. Collaboration with committee members, administrative units, and external stakeholders is essential.
Work Experience
A minimum of 5 years of progressive experience in administrative support, office management, financial and records administration, or communications is required. Experience in data and information management, stakeholder coordination, and familiarity with the UN system or international organizations is advantageous. Proficiency in Microsoft Office Suite and database management is essential.
Skills
Key competencies include technical expertise, producing results, fostering integration and teamwork, credible communication, and adaptability in a changing environment. Specific skills encompass administration, communication, advocacy, public information, logistics, and procurement.