Administrative Assistant
Organizational Context
The UN Resident Coordinator's Office (RCO) in Micronesia, established in October 2021, supports the UN Resident Coordinator in leading the UN Country Team. It aims to maximize the UN's impact by ensuring collective, coherent, and integrated support for national development priorities and the SDGs. The office operates within the context of the UN's global reform, focusing on strategic planning, joint analyses, operations, communications, partnerships, and development finance across five Pacific Small Island Developing States.
Job Purpose
The Administrative Assistant will provide essential support to the UN Resident Coordinator's Office (RCO) in Micronesia, contributing to the effective functioning of the UN Country Team. This role is crucial for ensuring the efficient delivery of UN operational activities and assistance aligned with national priorities and the 2030 Agenda. The incumbent will manage human resources actions, assist with budget and finance, handle general administrative tasks, and support contract administration and procurement processes. The position requires independent work, accurate reporting, and potentially supervising junior staff, ensuring high-quality, client-friendly support to the RCO and its beneficiaries.
Responsibilities
The Administrative Assistant will manage human resources activities, including processing recruitment, placements, promotions, and staff separations, while ensuring adherence to UN rules. They will provide information and advice on entitlements and administrative procedures, maintain vacancy files, and monitor staffing tables. In finance and budget, the role involves assisting in proposal preparation, monitoring expenditures, preparing budget adjustments, and generating financial reports. General administration duties include drafting correspondence, coordinating with service units, managing travel programs, overseeing office technology, and acting as a focal point for Umoja requisitions and petty cash. For contract administration and procurement, the assistant will support procurement projects, prepare documentation, coordinate contractor services, maintain procurement files, receipt goods, process payments, and manage UN forms and permissions.
Work Experience
A minimum of three years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or a related area is required. Experience with an Enterprise Resource Planning system (e.g., Umoja), the UN or similar international organizations, web-based management systems, and Financial Regulations and Rules is desirable.
Skills
Key competencies include Professionalism, Accountability, Planning & Organizing, and Client Orientation. Proficiency in administration and human resources is essential. The role requires strong organizational skills, attention to detail, and the ability to work independently and provide accurate reports.