Admin and Finance Associate - UniPod / Samsung Mobile Circularity Project
Organizational Context
The United Nations Development Programme (UNDP) in Sierra Leone operates with a people-first, human rights-based approach, aligning with the 2030 Agenda and national development plans. UNDP focuses on reducing poverty, enhancing justice, and promoting resilience through sustainable development and inclusive governance. The organization leverages global partnerships and provides technical support to ensure national ownership. Currently, UNDP is implementing innovation initiatives, including the Samsung Mobile Circularity Project, aimed at fostering youth skills in technology and the circular economy.
Job Purpose
The Admin and Finance Associate will provide essential entry-level administrative and financial support for the UNDP's innovation and digital transformation initiatives in Sierra Leone, specifically the timbuktoo UniPod and the Samsung Mobile Circularity Initiative. This role is crucial for ensuring the smooth implementation of activities focused on youth skills development in mobile technology, electronics repair, refurbishment, and e-waste management. The associate will help maintain project momentum by ensuring consistent administrative coordination and clear documentation across various stakeholders, including UNDP teams, universities, service providers, and innovators, thereby keeping project activities, documentation, and deliverables on track.
Responsibilities
The Admin and Finance Associate will provide comprehensive administrative support, including managing project files, scheduling meetings, maintaining contact databases, and preparing correspondence and minutes. Responsibilities extend to basic financial tracking, such as maintaining budget spreadsheets, organizing financial records, assisting with expenditure reconciliation, and flagging discrepancies. The role also involves procurement and logistics support, including compiling documentation, tracking goods/services, and coordinating logistics for project events like trainings and workshops. Furthermore, the associate will maintain a deliverables tracker, follow up on pending documentation, and organize evidence of project delivery. Support for monitoring includes maintaining participant databases and compiling programme data. The associate will also assist in preparing meeting agendas and supporting partner visits.
Work Experience
A minimum of one month of relevant experience is required. Internships, volunteering, student administration, university placements, or other early-career practical experiences are considered. One year of relevant experience is desirable.
Skills
Key competencies include strong organization, accuracy, attention to detail, and basic numeracy with spreadsheet proficiency. The ability to manage multiple administrative tasks and deadlines is essential. Clear written and verbal communication skills, professional discretion with sensitive information, and a collaborative approach are necessary. A willingness to learn UNDP procedures and an interest in youth innovation, technology, and sustainable development are highly valued.