Operations Associate
Organizational Context
The United Nations Development Programme (UNDP) aims to end poverty, inequality, and climate change by building integrated, lasting solutions. The UNDP Guyana Country Office supports national development priorities, focusing on governance, poverty reduction, citizen security, justice, social cohesion, gender-based violence, environment, extractive industry, and energy. Approximately 80% of its initiatives are linked to climate action and environmental resilience, responding to national priorities like the Low Carbon Development Strategy and the challenges of a low-lying coastal state. Technology plays a pivotal role in UNDP's programming and expansion in Guyana.
Job Purpose
This role supports the UNDP Guyana Country Office in implementing its existing programming and leveraging technology to advance the country's development agenda. The Operations Associate will contribute to achieving UNDP's strategic objectives by assisting in the implementation of initiatives focused on climate action, environmental management, and resilience. The position involves developing proposals, providing advice, and expanding UNDP's footprint. The assignment aims to enhance human development on a healthy planet by supporting key programmatic areas and utilizing technology to improve access to markets, reduce impact mining, and enhance case management and access to justice, aligning with UNDP's Strategic Plan 2026-2029.
Responsibilities
Under the direct supervision of the Programme and Operations Management Specialist, the Operations Associate will support procurement and finance units by managing administrative tracking of requests and documentation. Key duties include maintaining procurement, asset, and payment trackers, and assisting with logistics for meetings and office activities. The role involves verifying and organizing operational documents for compliance, maintaining updated vendor and inventory records, and compiling supporting documents for country office audits. Additionally, the Associate will organize and maintain audit files and evidence documentation on SharePoint, support compliance checks for project and operational documentation, and assist teams in ensuring proper records management and document accessibility.
Work Experience
A minimum of 2 years of professional experience in operations, specifically in Finance, Procurement, or Human Resources, is required. Experience with computer office software packages (MS Word, Excel), web-based management systems, and advanced spreadsheet/database knowledge is essential. Familiarity with programme/project management is also necessary. Desirable experience includes working with UN agencies, governments, NGOs, and public international organizations, as well as knowledge of capacity building methodologies.
Skills
Core competencies include achieving results, innovative thinking, continuous learning, adaptability, determination, and the ability to engage and partner effectively, while enabling diversity and inclusion. Specific skills required are proficiency in administration, communication, advocacy, public information, and community development. Experience with computers, office software packages, web-based management systems, and advanced spreadsheet/database skills is also crucial.