Administration Associate
Organizational Context
The UNOPS Africa Regional Office oversees over 250 projects in 40 countries, focusing on fragile and conflict-affected settings. The Central Africa Multi-Country Office (CAMCO) in Kinshasa partners with governments and organizations across 15 Central African nations, providing fund management, technical assistance, and capacity-building. UNOPS has been a committed partner in the Democratic Republic of Congo since 1999, supporting sustainable development across key sectors and advancing peace, security, and environmental preservation.
Job Purpose
The Administration Associate provides essential technical and administrative support services to ensure efficient, client-focused, and effective service delivery within UNOPS operations. This role involves managing both specialized and generalized administrative and logistics processes, potentially supervising personnel to achieve optimal and cost-effective use of office resources. The incumbent is expected to foster a quality- and results-oriented approach, contributing to the smooth functioning of daily operations. This position is crucial for maintaining compliance with UNOPS rules and regulations while supporting project delivery and organizational objectives in a dynamic regional context.
Responsibilities
The Administration Associate is responsible for coordinating administrative services, guiding personnel on standard office transactions, and ensuring compliance with UNOPS policies. This includes monitoring team performance, implementing control mechanisms for administrative services, managing inventory, and processing travel requests. The role involves serving as a transactional user in the ERP system and compiling data for financial resource planning. In logistics and asset management, the Associate oversees logistics systems, coordinates shipments, customs clearance, travel, and event management. They also manage supply and asset services, conduct physical inventory verification, and submit reports. Protocol services, including staff registration and liaising with local authorities, are also key. Furthermore, the Associate compiles data for cost-recovery billing, supervises transportation services, and oversees external transportation contractors. They also support training initiatives and participate in knowledge-sharing activities.
Work Experience
Required experience includes working in administration, logistics, or operations, along with proficiency in collaboration tools (e.g., MS Office, G-Suite) and web-based management systems. Experience in multicultural environments or UN system organizations within a developing country is desirable, as is experience in development or humanitarian contexts.
Skills
Communication, Data Analysis, General Administration, Inventory Management, Logistics Management, Travel Management