Project Management Support Senior Associate (Maternity Cover)
Organizational Context
The UNOPS Middle East Region supports operations across Iraq, Jordan, Lebanon, Syria, Yemen, and the State of Palestine, focusing on delivering sustainable solutions to development, peace, and humanitarian challenges. The Amman Multi-Country Office provides strategic and operational support, working with governments, UN agencies, and donors to advance SDGs. UNOPS in Iraq has been active since 2004, supporting recovery through infrastructure, procurement, and capacity-building.
Job Purpose
The Project Management Support Senior Associate provides comprehensive support to the Senior Project Manager within the Local Infrastructure in Rural Anbar (LIRA III) project. This role is crucial for ensuring the quality, timeliness, and accuracy of project monitoring, reporting, implementation, and financial/administrative services. By applying professional principles and managing integrated processes, the associate contributes to the efficient delivery of project objectives, including the rehabilitation of housing and essential services in rural areas. The position also involves formulating proposals for service improvement and ensuring adherence to corporate standards and policies, thereby reinforcing UNOPS' effectiveness as a development partner.
Responsibilities
The role involves extensive project monitoring and reporting, including maintaining project files, ensuring compliance with financial rules and regulations, processing payments, and preparing budget revisions. The associate will monitor project budgets and expenditures, alert management to financial shortfalls, and coordinate vendor communications. Key responsibilities also include supporting project implementation by ensuring adherence to UNOPS policies, maintaining project tracking sheets, and assisting with contractor invoices. Operational and administrative support encompasses reviewing financial information in UNOPS ERP, liaising with finance and logistics units, assisting with HR requirements, and preparing Terms of Reference. Furthermore, the role supports detailed project budget forecasts, identifies and resolves operational bottlenecks, coordinates logistics, and manages team travel. Knowledge management includes compiling lessons learned and disseminating best practices.
Work Experience
A minimum of seven years of relevant professional experience in Administration and Financial Management, with a focus on accounting, budget preparation, monitoring, recording, reporting, and coordination, is required. Alternatively, a bachelor's degree with three additional years of relevant experience is acceptable. Experience with Google Suite and knowledge of UN rules and procedures in Project Management, Finance, HR, and administration are desirable.
Skills
Administration, Financial Management, Budget Monitoring, Reporting, Project Implementation Support, Knowledge Management, Compliance, Communication, Problem-Solving, Google Suite.