Auxiliar de Soporte a la Gestión de Proyectos
Organizational Context
The United Nations Office for Project Services (UNOPS) operates as an operational arm of the UN, supporting peacebuilding, humanitarian, and development projects globally. UNOPS collaborates with governments, donors, and UN agencies, offering project management, procurement, and infrastructure services. This role supports the UN Office on Drugs and Crime (UNODC) through HR services, contributing to UNODC's mandate to prevent illicit drugs, crime, and terrorism.
Job Purpose
The Project/Programme Management Support Assistant provides essential administrative support to project and programme teams. This role is crucial for facilitating the efficient execution of project activities by assisting with critical tasks such as filing, tracking, data entry, logistics, and document organization. Working under close supervision, the Assistant ensures that administrative processes are handled accurately and in a timely manner, directly contributing to the overall effectiveness and success of the projects. This support is vital for maintaining project momentum and ensuring all administrative requirements are met, allowing project managers and teams to focus on core project objectives and delivery.
Responsibilities
Provide routine administrative support for project and programme planning, implementation, and monitoring, adhering to UNODC standards. Assist in tracking project progress and personnel needs, organizing related files, minutes, and documentation for new and active staff, workshops, and training sessions to ensure timely follow-up and accurate record-keeping. Help compile and organize management reports, call for proposals materials, inductions, selection files, and meeting minutes as directed by supervisors. Maintain tracking tools for calls for proposals, new positions, training programs, and project personnel files, ensuring data accuracy and proper archiving. Facilitate logistical support for area activities, including organizing meetings, interviews (physical and virtual), and area calls for proposals. Participate in regular team meetings to report on progress, upcoming priorities, and coordination needs. Provide logistical and administrative support for personnel management training and learning sessions, including planning, venue organization, and material distribution. Engage in knowledge-sharing initiatives and Communities of Practice as directed, sharing observations from daily tasks. Be available to perform other duties as required by the supervisor.
Work Experience
Required: Document and logistical support experience for project/programme management, commensurate with academic qualifications. Demonstrated proficiency in collaboration and productivity tools (e.g., MS Office) and web-based management systems. Desired: Experience working with international cooperation agencies or UN system organizations is advantageous.
Skills
Data Analysis, Document Management, Problem Solving, Teamwork