Support Services Intern
Organizational Context
The UNOPS Global Portfolios Office (GPO) supports sustainable development, climate action, and peacebuilding globally. In Colombia, UNOPS implements the UNMAS programme, assisting the National Government in Humanitarian Mine Action (HMA) and compliance with the Ottawa Convention. This role is part of a program to strengthen Colombia's HMA sector through policy, operational capacity, and resilience-building initiatives.
Job Purpose
The Support Services Intern will provide essential operational, administrative, and logistical support to the Support Services Unit. Under the direct supervision of the Support Services Associate, the intern will contribute to the daily execution of support functions. This includes assisting with general administration, procurement processes, asset management, logistics coordination, and human resources tasks. The role is crucial for ensuring the smooth and compliant delivery of support services, adhering to UNOPS rules, regulations, and operational policies, thereby facilitating the effective implementation of UNOPS projects in Colombia.
Responsibilities
Procurement Support: Assist in coordinating administrative procurement activities, drafting solicitation documents, processing bids, and updating procurement plans and tracking sheets. Asset and Logistics Management Support: Help organize, maintain, and update asset inventory records, support stocktaking and physical inventory verifications, and coordinate transportation and logistics requests. Administrative and Logistical Support: Assist with administrative arrangements for events, manage travel administration, support visa requests, process correspondence, and maintain organized filing systems. Human Resources Support: Provide administrative assistance for recruitment processes, including drafting job postings, organizing candidate files, and supporting onboarding activities. General Support: Contribute to the integration and implementation of organizational policies, including diversity and inclusion strategies.
Work Experience
No prior experience is required for this internship. Desired experience includes administrative support, procurement, asset and logistics, or human resources within an international organization. Proficiency in Google Suite and data analysis is advantageous.
Skills
Administrative Assistance, Asset Management, Finance, Human Resources Management, Procurement, Data Analysis, Google Suite