Administration Assistant
Organizational Context
The UNOPS Middle East Region supports operations across multiple countries, focusing on delivering sustainable solutions to complex development, peace, and humanitarian challenges. The Yemen Country Office specifically aids in restoring essential infrastructure and public services amidst a protracted crisis, employing an integrated, multi-sectoral approach to address interconnected needs in urban services, energy, WASH, and municipal sectors.
Job Purpose
The Administration Assistant is responsible for providing efficient logistics and transportation support to the operational unit, ensuring the smooth and timely delivery of services. This role involves close collaboration with operations, project, and programme support colleagues. The incumbent will execute assigned tasks with a strong focus on client needs, quality, and results, contributing directly to the operational effectiveness of the office in a challenging environment. The position plays a key part in maintaining essential office functions and supporting project delivery.
Responsibilities
The role encompasses comprehensive logistics and asset management, including ensuring the proper maintenance, safe handling, and secure storage of office equipment and property. This involves preparing and maintaining accurate inventory records, monitoring equipment movement, and implementing an asset management system compliant with UNOPS policies. Responsibilities also include processing supply requisitions, supporting customs clearance, and managing the receipt and inspection of goods. Additionally, the position oversees vehicle maintenance and repair, coordinates transportation needs, maintains vehicle logs, and manages building maintenance and power resources. Evaluating contract services for improvements is also a key duty. The role also involves contributing to knowledge sharing and capacity building in logistics and transportation.
Work Experience
Required experience includes administration, logistics, or operations, along with proficiency in collaboration tools (e.g., MS Office, G-Suite) and web-based management systems. Experience working in multicultural environments or with UN system organizations in a developing country, as well as in development or humanitarian contexts, is desirable.
Skills
Communication, Document Management, General Administration, Logistics Management, Transportation, MS Office, G-Suite, Web-based management systems.