Operations Assistant, GS5, FT, Patna, India # 00122697
Organizational Context
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. We are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.
Job Purpose
Under the supervision of the Operations Manager/Operations Officer, the incumbent is accountable for the management of cost-effective, efficient, and secure operations. This role supports the management, administration, and implementation of country programmes in strict compliance with UNICEF rules and regulations and in accordance with CO strategies and plans. The Operations Assistant ensures that all operational activities are aligned with organizational objectives and contribute to the effective delivery of UNICEF's mandate for children.
Responsibilities
The Operations Assistant is responsible for various key functions including Office Planning and Coordination, providing Administrative Support and Services, and managing Property and Asset Management. This includes overseeing office space, ensuring efficient resource allocation, and maintaining administrative systems. The role also involves managing financial records, assisting with financial reporting, and supporting budget preparation. Additionally, the incumbent will prepare routine correspondence, manage banking activities, and provide financial guidance to international staff. Responsibilities extend to coordinating hotel reservations and events, managing office administration and meetings, and providing transportation coordination. Logistical support to UN agencies is also a key duty, ensuring smooth operations and effective collaboration.
Work Experience
A minimum of five years of progressive work experience in office management, encompassing finance, accounting, ICT, supply, and administration, or other related fields.
Skills
Office Planning and Coordination, Administrative Support and Services, Planning and Organizing, Financial Records Management, Budget Preparation, Property Management, Transportation Coordination, Logistical Support, Event Management, Communication