Administrative Assistant (Travel)
Organizational Context
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. We are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.
Job Purpose
The Administrative Assistant (Travel) will be responsible for executing a broad variety of routine tasks for the Admin unit, requiring full knowledge of UNICEF administrative and operational procedures, processes, and policies. This role is crucial for ensuring the smooth functioning of travel, protocol, immigration, and financial transaction processing. The incumbent will support the team in maintaining efficient administrative operations, contributing to the overall mission of UNICEF to save children's lives, defend their rights, and help them fulfill their potential. The position offers opportunities for professional and personal development within a diverse and passionate culture, supporting the realization of children's rights globally.
Responsibilities
The Administrative Assistant will execute a broad range of routine administrative and operational tasks for the Admin unit, ensuring full adherence to UNICEF administrative and operational procedures, processes, and policies. Key responsibilities include managing travel arrangements for staff, ensuring compliance with travel policies and procedures, and coordinating with travel agencies. The role also involves providing support for protocol and immigration matters, assisting with visa applications, work permits, and other necessary documentation for international staff. Furthermore, the incumbent will be responsible for processing invoices and financial transactions accurately and in a timely manner, liaising with finance teams and vendors as needed. This position requires strong teamwork and accountability, contributing to the efficient functioning of the administrative unit and supporting the broader objectives of UNICEF in the State of Palestine. The role may also involve assisting with other administrative operations as required, ensuring a high level of support for UNICEF's mission.
Work Experience
At least five years of progressively responsible experience in general administration, operations, or a related field. A relevant bachelor’s degree may substitute for three years and a relevant master’s degree for an additional two years of experience.
Skills
Travel Management, Protocol Support, Immigration Processing, Invoice Processing, SAP System Operations, Administrative Operations, Teamwork, Accountability