Administrative Associate (Fleet Management)
Organizational Context
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. In the State of Palestine, UNICEF upholds children's rights to access services and protection, ensuring every child has an equal chance to fulfill their potential.
Job Purpose
Under the direct supervision of the Chief of Operations/Operations Manager, the Administrative Associate (Fleet Management) provides essential administrative management support services within a country or sub-country office. This role is crucial for ensuring efficient and cost-effective administrative operations, offering guidance to administrative staff, and supporting colleagues with various office administrative assignments. The incumbent will be responsible for ensuring that all administrative operations and services strictly adhere to the organization’s established administrative policies, procedures, rules, and regulations, thereby maintaining organizational standards and operational integrity.
Responsibilities
The Administrative Associate (Fleet Management) is responsible for the accurate interpretation and implementation of administrative policies and procedures, ensuring compliance across all operations. This includes managing budgets effectively, providing comprehensive administrative support services, and contributing to security and safety measures. The role also involves overseeing procurement processes, managing assets and property according to UNICEF guidelines, and handling administrative transactions and contractual arrangements. Furthermore, the associate will support staff learning and development initiatives, foster partnership, coordination, and collaboration with internal and external stakeholders, and perform any other duties and responsibilities assigned as required to ensure the smooth functioning of the office's administrative operations.
Work Experience
Minimum of seven years of relevant administrative or clerical work experience is required.
Skills
Fleet Management, Administrative Support, Budget Management, Procurement, Asset Management, Policy Implementation, Staff Guidance, Office Operations, Contractual Arrangements, Partnership Coordination