Senior Executive Associate
Organizational Context
UNICEF works in over 190 countries to save children’s lives, defend their rights, and help them fulfill their potential. The Caribbean Multi-Country Office (MCO) serves twelve English- and Dutch-speaking Caribbean countries, focusing on equitable access to primary health care, learning, protection from violence, child poverty reduction, and resilience strengthening.
Job Purpose
Under the supervision of the Area Representative, the Senior Executive Associate (GS7) provides crucial executive coordination and high-level administrative support to the Area Representative and the senior management team of the UNICEF Caribbean Multi-Country Office (MCO). This role is pivotal in facilitating the effective management of the Area Representative's office and ensuring the seamless operation of the integrated leadership platform. The incumbent will manage executive communications, coordinate operational activities, and deliver specialized executive support services. This position is designed to enhance the timely flow of information, streamline administrative actions, and support the overall coordination of leadership processes, thereby enabling efficient decision-making and program implementation across the region.
Responsibilities
Provide comprehensive executive and administrative support to the Area Representative, including managing schedules, correspondence, and travel arrangements. Coordinate and facilitate high-level meetings, workshops, and events, ensuring timely preparation of agendas, background materials, and accurate minute-taking. Manage the flow of information and communications within the senior management architecture, ensuring clarity and efficiency. Support the operational coordination of the MCO, assisting with the preparation of reports, presentations, and other key documents. Maintain and organize confidential files and records, ensuring compliance with UNICEF policies and procedures. Assist in the preparation and tracking of budgets and financial reports related to the Area Representative's office and specific projects. Liaise with internal and external stakeholders, including government officials, UN agencies, and partners, on behalf of the Area Representative. Support the implementation of the MCO's management strategy and working group model by facilitating cross-country collaboration and information sharing. Contribute to the continuous improvement of administrative processes and systems to enhance efficiency and effectiveness. Provide support for staff well-being initiatives and ensure adherence to principles of transparency and inclusion in administrative operations.
Work Experience
A minimum of seven years of relevant administrative and executive support experience is required. Experience in an international organization or UN system agency is highly desirable.
Skills
Executive Support, Administrative Coordination, Meeting Management, Communication Skills, Information Management, Report Preparation, Stakeholder Liaison, Budget Tracking, Office Management, Time Management, Problem-Solving, Interpersonal Skills