Administration Intern
Organizational Context
UNHCR is a United Nations agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people. This internship is based in Dar Es Salaam, Tanzania, contributing to UNHCR's mission in the region. The role offers an opportunity to gain practical experience within a humanitarian organization.
Job Purpose
The Administration Intern will provide support to the UNHCR office in Dar Es Salaam, Tanzania, in various administrative functions. This role is crucial for ensuring the smooth and efficient operation of the office, enabling the effective delivery of protection and assistance to refugees and other persons of concern. The intern will gain hands-on experience in administrative procedures, contributing to daily office management, and supporting the team in achieving organizational objectives. This position offers a valuable learning opportunity within a dynamic humanitarian context, allowing the intern to develop professional skills and a deeper understanding of UNHCR's work.
Responsibilities
The Administration Intern will be responsible for assisting with a range of administrative tasks to support the daily operations of the UNHCR office in Dar Es Salaam. This includes managing correspondence, filing systems, and maintaining records in accordance with UNHCR standards. The intern will also provide support in organizing meetings, preparing necessary documentation, and taking minutes when required. Additionally, the role involves assisting with logistical arrangements for staff travel, events, and workshops. The intern may be tasked with basic data entry and maintaining databases, ensuring accuracy and completeness of information. Supporting procurement processes, such as preparing requisitions and following up on payments, will also be part of the responsibilities. The intern will assist in managing office supplies and inventory, ensuring adequate stock levels. Furthermore, the intern will provide general administrative support to the team as needed, contributing to a cohesive and efficient working environment. This role requires adherence to UNHCR's administrative policies and procedures.
Work Experience
No prior work experience is strictly required, but any relevant internship or volunteer experience in an administrative or office support role is considered an asset.
Skills
Administrative support Record keeping Filing systems Correspondence management Meeting organization Logistical arrangements Data entry Database maintenance Procurement support Office supply management Attention to detail Organizational skills