Administration Intern
Organizational Context
UNHCR is a United Nations agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people. This internship is based in Dar Es Salaam, Tanzania, contributing to UNHCR's mission in the region. The role offers an opportunity to gain practical experience within a humanitarian organization.
Job Purpose
The Administration Intern will provide support to the UNHCR office in Dar Es Salaam, Tanzania, in various administrative functions. This role is crucial for ensuring the smooth and efficient operation of the office, enabling the effective delivery of protection and assistance to refugees and other persons of concern. The intern will gain hands-on experience in administrative procedures, contributing to the overall success of UNHCR's operations. This position is designed to offer valuable learning opportunities in a dynamic humanitarian environment, fostering professional development while supporting critical organizational objectives. The intern will assist in maintaining records, managing correspondence, and supporting logistical arrangements, all of which are vital for the daily functioning of the office and the well-being of those UNHCR serves.
Responsibilities
The Administration Intern will be responsible for a range of administrative tasks to support the UNHCR office in Dar Es Salaam. This includes assisting with the preparation of documents, reports, and presentations, as well as managing and organizing office files and records, both physical and electronic. The intern will also provide support in coordinating meetings, including scheduling, preparing agendas, and taking minutes. Furthermore, the role involves assisting with logistical arrangements for staff travel, events, and workshops, ensuring all arrangements are made efficiently and in compliance with UNHCR procedures. The intern may also be tasked with managing office supplies, monitoring inventory levels, and processing purchase requests. Additionally, they will assist in maintaining databases and contact lists, ensuring accuracy and up-to-date information. Responding to general inquiries and providing information to staff and visitors will also be part of the duties. The intern will support the team in various ad-hoc administrative tasks as required, contributing to the overall operational efficiency of the office and the effective delivery of UNHCR's mandate.
Work Experience
No prior work experience is strictly required, but any relevant internship or volunteer experience in an administrative or office support role is considered an asset.
Skills
Administrative support Record keeping Document preparation Meeting coordination Logistical support Office supply management Database management Communication skills Organizational skills Attention to detail Proficiency in MS Office Suite