Administration Intern
Organizational Context
UNHCR is a United Nations agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people. This internship is based in Dar Es Salaam, Tanzania, contributing to UNHCR's mission in the region. The role offers an opportunity to gain practical experience within a humanitarian organization.
Job Purpose
The Administration Intern will provide support to the UNHCR office in Dar Es Salaam, Tanzania, in various administrative functions. This role is crucial for ensuring the smooth and efficient operation of the office, enabling the effective delivery of protection and assistance to refugees and other persons of concern. The intern will assist with tasks related to office management, record-keeping, and logistical support. This position offers a valuable learning experience in humanitarian administration, contributing to UNHCR's mandate of protecting and assisting displaced populations. The intern will gain exposure to the complexities of managing an office in a challenging operational environment, fostering professional development and a deeper understanding of UNHCR's work.
Responsibilities
The Administration Intern will be responsible for a range of administrative tasks to support the UNHCR office in Dar Es Salaam. This includes assisting with the preparation of documents, reports, and presentations. The intern will help manage office supplies, ensuring adequate stock levels and processing requests. They will also support the organization of meetings, including scheduling, preparing agendas, and taking minutes. Filing and record-keeping, both physical and electronic, will be a key responsibility, ensuring information is organized and accessible. The intern may assist with travel arrangements for staff, including booking flights and accommodation. They will also provide general administrative support to the team, responding to inquiries and directing them to the appropriate personnel. This role involves maintaining databases and updating contact lists. Additionally, the intern may be asked to assist with basic financial tasks, such as processing invoices or expense claims, under supervision. They will contribute to maintaining a well-organized and efficient office environment, supporting the overall operational effectiveness of UNHCR in Tanzania.
Work Experience
No prior work experience is required, but an internship or volunteer experience in an administrative role is an asset.
Skills
Administrative support Office management Record-keeping Document preparation Meeting organization Filing systems Communication Time management Attention to detail Basic financial tasks Organizational skills Computer proficiency