Administrative and Procurement Associate
Organizational Context
The Administrative and Procurement Associate post is located in the UNFPA Eastern Europe and Central Asia Regional Office (EECARO) in Istanbul, reporting to the Regional International Operations Manager. UNFPA is the lead UN agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled, working towards the ICPD Programme of Action and the SDGs. This role supports regional operational initiatives to enhance efficiency and effectiveness.
Job Purpose
The Administrative and Procurement Associate supports the effective execution of procurement, administrative, and affiliate personnel services across the EECA Region, contributing to the development of regional capacity and operational excellence. This role is crucial for ensuring the quality, compliance, and timely delivery of UNFPA programmes and projects. By providing expert guidance and coordinating operational initiatives, the incumbent plays a key role in achieving cost efficiencies and operational effectiveness, while upholding UNFPA's mandate and strategic direction.
Responsibilities
The role involves assisting in the development and implementation of regional operational interventions to achieve cost efficiencies and operational excellence, including data analysis and process modeling. It includes leading initiatives to build regional capacity and ensure compliance in procurement, administration, and affiliate workforce matters, as well as supporting audit follow-up. The incumbent will coordinate procurement processes from requirement definition to contract closure, facilitate solicitation processes, draft contracts, and manage contract logs. Responsibilities also extend to coordinating hiring processes for consultants, interns, and volunteers, ensuring compliance, and providing administrative support. Vendor management, tax and fraud control, and participation in UN reform initiatives related to common services and procurement harmonization are key duties. Additionally, the role provides logistical support, assists with vehicle management, and supports the development of SOPs and reports to enhance efficiency.
Work Experience
A minimum of seven years of relevant experience in administration, procurement, logistics, and premises management is required. Proven experience in managing procurement and administrative functions within development organizations is essential. Expertise in public sector supply chain management and UN policies is preferred. Proficiency in Microsoft Office and experience with ERP systems are necessary. Experience with UN organizations is desirable.
Skills
Key skills include integrity, commitment, cultural diversity, adaptability, results achievement, accountability, professional expertise, analytical and strategic thinking, teamwork, and interpersonal skills. Specific competencies involve procurement of goods and services, managing administrative services, information and workflow, and multi-tasking.