Consultancy, Inventory Control and Accounting Assistant, Supply Chain Management Unit (SCMU)
Organizational Context
The Inventory Accounting and Control Assistant consultant is part of the Inventory Accounting and Control Team within the Supply Chain Management Unit (SCMU) at UNFPA, reporting to the Team Lead. UNFPA is the lead UN agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The SCMU, operational since January 2022, ensures effective and efficient delivery of life-saving reproductive health products and programme supplies.
Job Purpose
The Inventory Accounting and Control Assistant consultant provides essential routine support to ensure effective day-to-day operations within the Supply Chain Management Unit (SCMU). This role involves applying inventory control mechanisms and processing transactions in accordance with established procedures. The position contributes to the overall efficiency of UNFPA's supply chain by ensuring accurate recording of inventory transactions, compliance with policies, and support for accounting closure and financial reporting related to inventory management. The role also supports capacity strengthening, knowledge sharing, and the preparation of resource mobilization proposals through data collection and analysis.
Responsibilities
The role involves performing cost accounting review and analysis, ensuring accurate and timely recording of inventory transactions in the ERP system, and assisting with periodic account closure and year-end processes. It includes checking compliance with inventory management policies in country offices, processing transaction adjustments, and write-off transactions. The assistant will help prepare inventory performance reports, propose actions to enhance control and efficiency, and support Governance, Risk, Compliance, and Reporting functions. Additionally, the role supports capacity-strengthening initiatives, knowledge retention, and the incorporation of supply chain best practices. It also assists with resource mobilization proposals through data collection and analysis and maintains effective collaboration with supply chain partners to increase functional efficiency.
Work Experience
A minimum of five years of relevant experience in financial management, inventory management, accounting, and control is required; this is reduced to two years for candidates with a relevant university degree. Experience with Enterprise Resource Planning (ERP) systems and strong interpersonal skills for partnership development are essential. Professional presentation skills for report development and synthesizing complex information are also required. Experience in a matrix organizational structure and basic project management skills are desirable.
Skills
Core competencies include integrity, commitment to UNFPA and the UN system, embracing cultural diversity, embracing change, achieving results, accountability, developing professional expertise, analytical and strategic thinking, and teamwork. Technical skills include ERP system proficiency and strong presentation skills.