Finance & Administrative Officer
Organizational Context
The Finance and Administrative Officer is part of the UNESCO Office in Ramallah, Palestine. This role provides essential administrative management support, reporting to the Head of the Office and functionally to the Assistant Director-General for Administration at Headquarters. The position involves delegated authority as a certifying officer for financial internal control and receives guidance from various central UNESCO bureaus.
Job Purpose
The Finance and Administrative Officer provides comprehensive advice and operational oversight for administration, finance, human resources, logistics, premises, and security within the UNESCO Office in Ramallah. This role ensures strict adherence to UNESCO's rules, regulations, and the Host Country Agreement. Key functions include contributing to effective budget planning and monitoring, maintaining sound financial management and robust internal controls, and proper accounting of resources. The incumbent advises managers on budgetary policies, supports capacity development, manages daily HR matters, and ensures alignment with UN system-wide frameworks. Additionally, the role oversees procurement, asset management, and premises, liaises with host country authorities, contributes to inter-agency coordination, and serves as the focal point for safety and security.
Responsibilities
Advise and support the Head of the UNESCO Office on all administrative, budgetary, financial, human resources, logistics, premises, and security matters. Ensure strict compliance with UNESCO policies, rules, regulations, and procedures, as well as the Host Country Agreement. Maintain accurate inventory, filing, and recording systems, and safeguard organizational assets, including premises, equipment, furniture, and vehicles. Represent the UNESCO Office in the UN Country Team's Organizational Management Team, advising on administrative and financial matters. Liaise with host country authorities on logistical issues and operational contributions. Assist in negotiating lease agreements and ensure procurement processes adhere to rules and procedures. Monitor budget execution, provide budgetary control, and train staff on financial principles. Act as Certifying Officer for financial transactions and establish appropriate accounting procedures and internal controls. Manage day-to-day HR issues, advise staff on rights and duties, and ensure timely follow-up with central services. Serve as the focal point for safety and security, ensuring compliance with UN security policies and collaborating with relevant security officials.
Work Experience
A minimum of 4 years of relevant professional experience in administration, finance, or accounting. At least 2 years of this experience should be at the international level. Experience in supervising staff, fostering teamwork, and working in international organizations or UN agencies is preferred.
Skills
Strong analytical and organizational skills for assessing complex situations and proposing solutions. Proven ability to manage diverse administrative, financial, and HR functions under constraints. Sound knowledge of financial management, budgeting, and procurement. Demonstrated resilience, judgment, and adaptability in dynamic environments. Excellent communication, tact, and diplomacy. Service-oriented approach with strong client-focus. Ability to work effectively in multicultural settings and build constructive relationships. Proficiency in ERP systems and HR/financial management tools.