Associado(a) de Cerimonial e Eventos
Organizational Context
The United Nations Development Programme (UNDP) partners with the National Council of Justice (CNJ) on two strategic initiatives: Justiça 4.0, focused on digital transformation of the justice system, and Justiça [+Segura], enhancing cybersecurity. This role supports these programs, operating remotely under UNDP's Project Management Unit and in coordination with CNJ technical teams to ensure operational excellence and achieve agreed-upon results.
Job Purpose
This role is designed to provide technical and operational support for the Justiça 4.0 and Justiça [+Segura] initiatives, which are part of an international cooperation partnership between UNDP and CNJ. The primary purpose is to ensure the effective planning, organization, and execution of institutional events and missions related to these programs. The Associate will be responsible for managing logistical, protocol, and administrative aspects, coordinating closely with both CNJ and UNDP teams. The position is remote-based, requiring residence in Brazil, with potential for national travel for event coverage. The ultimate goal is to guarantee operational excellence, foster synergy between program activities, and successfully achieve the objectives set forth for these critical justice sector initiatives.
Responsibilities
The Associate for Ceremonial and Events will support the planning, organization, and execution of institutional events and missions for the Justiça 4.0 and Justiça [+Segura] programs. Key responsibilities include operational planning and coordination of events, ensuring logistical and protocol alignment with partners like CNJ. This involves developing execution plans, operational schedules, and facilitating alignment meetings. The role also entails managing protocol and administrative documents, including drafting scripts, lists of authorities, and maintaining control spreadsheets. Furthermore, the Associate will oversee procurement processes for events, including market research for suppliers and assisting with contract instructions. Administrative guidance and accountability for expenses, including reviewing documentation and consolidating financial flows, are also crucial. On-site support during national and international missions and events, along with knowledge management, monitoring event satisfaction, and maintaining organized records, are integral to the position. The Associate will also perform other duties as necessary for project success.
Work Experience
A minimum of 7 years of professional experience is required for candidates with a High School Diploma, or 4 years for those with a University Degree. Experience should be in organizing and executing events and/or ceremonial activities, including logistical planning, managing participants and authorities, preparing event documentation, and overseeing operational execution.
Skills
Experience in organizing and executing institutional events and official missions. Proven ability to engage and build relationships with diverse stakeholders, including public institutions, partners, and suppliers. Proficiency in the MS Office Suite. Fluency in Portuguese is required; fluency in English or Spanish is a plus.