INTERNSHIP: Operations and Common Premise/Services
Organizational Context
The UNDP Istanbul Regional Hub serves as an advisory center for the Europe and CIS region, providing policy and programmatic support for development activities. It assists Country Offices with initiatives and implements regional projects. The Hub hosts a multidisciplinary team and shares common premises with other UN agencies, operating under the guidance of the Admin and Common Premises Associate.
Job Purpose
This internship role supports the UNDP Istanbul Regional Hub's Operations team in managing common premises and administrative functions. The intern will assist in executing various processes and transactions related to office services, ensuring accuracy and quality. This position offers a valuable opportunity to gain practical experience in administrative operations within an international development organization, collaborating with colleagues and other UN agencies to ensure consistent service delivery and contribute to the overall efficiency of the Hub's operations.
Responsibilities
The intern will contribute to various administrative functions within the UNDP Istanbul Regional Hub. Key duties include assisting with the coordination and organization of shipments, customs clearance, insurance, space management, and office supply procurement. Responsibilities also involve monitoring utility payments, supporting the management of cleaning and catering services, and assisting with protocol matters and staff registration. Additionally, the intern will coordinate diplomatic pouch services, provide registry support, follow up on email correspondence, and assist in coordinating cleaning personnel, offering comprehensive support to the Common Premises Coordinator.
Work Experience
Previous related work experience in a national or international entity is considered an asset but is not a mandatory requirement for this internship. The focus is on academic background and the potential to learn and contribute to administrative tasks.
Skills
Excellent relationship management, communication, and analytical skills. Ability to multitask and work effectively in a team environment. Strong organizational skills. Excellent IT literacy.