Programme Associate, Colombo, Sri Lanka, N-PPSA6, National Partner Personnel Service Agreement
Organizational Context
UN Women Sri Lanka works to eliminate discrimination against women and girls, empower women, and achieve gender equality. The office implements programs on women's leadership, economic empowerment, ending violence against women, and advancing gender equality in national planning and budgeting. The Programme Associate supports the Head of Office and Programme Team in developing and implementing effective programmes, contributing to research, financial management, and operational support.
Job Purpose
The Programme Associate provides crucial operational, administrative, and programmatic support to UN Women Sri Lanka's Programme Team, reporting to the Head of Office. This role is essential for the effective development and implementation of programmes aligned with UN Women's mandate and regulations. The associate contributes to research, financial management, and overall programme execution, working collaboratively with operations and project staff to resolve complex issues and facilitate information exchange, ensuring the smooth functioning of programme activities and contributing to the advancement of gender equality in Sri Lanka.
Responsibilities
Provide administrative and logistical support for programme formulation and management, including work plans, budgets, and proposals. Offer technical guidance on programme delivery and financial reporting. Prepare audit information and support recommendation implementation. Gather and compile data for documents and position papers. Support financial management by creating projects in Quantum, preparing budget revisions, and monitoring finances. Process payments for consultants and maintain expenditure control systems. Undertake logistical, administrative, and financial arrangements for meetings, workshops, and events. Make travel arrangements for the Programme Team. Prepare public information materials and briefing packets. Liaise with officials on administrative matters and organize filing systems. Assist in drafting Terms of Reference for consultants and managing their payment schedules. Support budget management, administration, and procurement functions according to UN/UN Women rules. Assist in resource mobilization by processing donor information. Facilitate knowledge building and sharing by supporting synthesis of lessons learned and organizing training.
Work Experience
A minimum of 6 years of progressively responsible experience in administration or programme management/support is required. Proficiency in computer environments with multiple office software packages is essential. Experience supporting a team is also required. Experience with a modern web-based ERP system, such as Oracle Cloud, is desirable.
Skills
Programme management, Procurement processes, Administrative rules and regulations, Data management, Document management, Correspondence management, Report management, Financial management, Budgeting skills, IT skills.