Port Moresby, Papua New Guinea, G7, Fixed-Term Appointment
Organizational Context
UN Women is dedicated to gender equality and the empowerment of women. The Finance Associate will support the Country Office in Papua New Guinea, working under the Country Representative and Operations Manager. This role is crucial for ensuring the efficient and transparent execution of financial services and administrative processes, adhering strictly to UN Women's financial regulations and policies.
Job Purpose
The Finance Associate is responsible for executing a broad range of financial services and administrative processes within the Country Office. This includes managing budgets, processing financial transactions, ensuring compliance with financial rules and regulations, and providing support to program and operations teams. The role aims to ensure the timely and efficient use of financial resources, promote cost-saving strategies, and contribute to the overall financial integrity and operational effectiveness of the UN Women Country Office in Papua New Guinea.
Responsibilities
Key responsibilities include implementing financial strategies and adapting processes in compliance with UN Women rules and IPSAS. This involves reviewing and verifying financial transactions, monitoring financial exceptions, and collecting data for financial planning and budget formulation. The role also entails preparing and administering Country Office budgets, controlling allotments, monitoring expenditures, and preparing revisions. Additionally, the Finance Associate provides essential finance support to program and operations teams, reviews accounts receivables, prepares vouchers and journal entries, monitors project budgets, and follows up on advances to implementing partners. Support is also provided for resource mobilization through administrative tasks and the preparation of cost-sharing agreements. Facilitating knowledge building and sharing in financial management is also a key aspect of the role.
Work Experience
A minimum of 7 years of progressively responsible experience in finance is required. Experience with computer and office software packages (MS Word, Excel), spreadsheet, and database packages, along with handling web-based management systems, is essential. Experience with a modern web-based ERP system, such as Oracle Cloud, is desirable.
Skills
Financial rules and regulations, accounting principles, IT tools, management systems, spreadsheet and database packages, business process re-engineering, financial and accounting process execution.